11 of the Most Unprofessional Email Habits - TheJobNetwork

11 of the Most Unprofessional Email Habits - TheJobNetworkYou have a good job and your life is off to a successful start. Trouble is, you didnt get the memo that youre supposed to conduct your schmelzglas correspondence like a grown-up. Before you make any mistakes that can get you labeled as unprofessional at work, check over this list of totally unprofessional email habits to avoid at all costs. Whether youre communicating to your boss, a client, or your coworkers, its important that you conduct yourself well. googletag.cmd.push(function() googletag.display(div-gpt-ad-1467144145037-0) ) 1. RamblingYou dont just say what you need to say, succinctly. You go on and on and on. You back into the point, reiterate the point, say a few things that arent relevant to the recipientand therefore enkoranvers nothing you say will really be digested.Respect your own timeand the time of the person(s) on the receiving end of your email. Be as straightforward and concise as possible. And dont send emails just for the sake of sending them. Make sure you have something concrete and important to convey2. Forgetting the AttachmentEven Gmail will alert you if you write attached anywhere in your email and forget to, you know, attach something. Always double check your messages before sending and try attaching the document first, before drafting the body message.3. Misspelling NamesHow hard is it to spell your recipients name correctly? Its literally right there in front of you. In your sidebar, in your address line, in their signature, in your contacts list Addressing to Philip instead of Phillip or Megan instead of Meghan when the email address is clearly Philip or Meghan is just embarrassing. Do better.4. Faking UrgencyOnly use the urgent function when the message is actually urgent. Dont be the girl who cried urgent or no one will care when you have to send a message that is actually urgent.5. ALL CAPSYou may think youre being charming or funny or underlining a point, but really you just sound like youre coming straight out of a teenage chat room. If you must emphasize in text, use bold or italics or underlining instead.6. Misjudging ToneYou can miss the fruchtmark if you go too casual (Hey yall, So I was thinking) or too stiff (Dear Sirs and Madams, Upon further consideration). Keep it professional, snappy, and do your best to reflect the relationship you have with the recipient(s).7. Reply AllIf what youre about to type isnt absolutely crucial for everyone on the chain to receive, then please restrain yourself and reply only to the person who needs the information.8. The Inappropriate CCIf you dont have someones permission to CC them, you could get in some hot watersay if they dont want someone to have their contact information, or if they feel uncomfortable being put on the spot and looped into a discussion. Make sure never to assume its okay to drag someone new into a conversation. Ask first.9. Subject ShenanigansNo nos 1. using a subject line thats va gue, like Hey or FYI. Put in enough information so your recipient knows what the email will be about, roughly. 2. Starting a sentence in the subject line that you finish in the body of the email. 3. Not including a subject at all.10. Being SnideYou may be annoyed at having to explain something again, or just very busy But theres no need for you to let your snippiness show in your emails, nor to be unnecessarily curtespecially when communicating with respected colleagues and friends. Err on the side of politeness. Say please and thank you. Sign off with a best. Bare minimum.11. SloppinessYou may not think youll be judged on anything but the content/merit of your emails, but you will. Make sure to punctuate, capitalize, spell check, proofread, use correct grammar. And make sure to use a professional font. No goofy cartoonish text or fruity colors. Keep it professional and easy for your recipient to read